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Checklist of Requirements:\nRecent Passport Size Picture with Name Tag and white background (2 pieces)\nSenior High School Report Card (F138) (Original and Photocopy)\nForm 137\nPSA/NSO Birth Certificate -(Clear Photocopy)\nCertificate of Good Moral Character (Original and Photocopy)\nLong Size White Mailing Envelope\n... | What are the requirements for applying for enrollment as a freshman? | Checklist of Requirements:\n1. Recent Passport Size Picture with Name Tag and white background (2 pieces)\n2. Senior High School Report Card (F138) (Original and Photocopy)\n3. Form 137\n4. PSA/NSO Birth Certificate -(Clear Photocopy)\n5. Certificate of Good Moral Character (Original and Photocopy)\n6. Long Size White ... |
1. Visit and access the Student Portal of the CSPC Website using the Student ID Number to access for enrollment.\nNote: The Student ID Number is given to student upon application for admission. | How does a freshman student access the enrollment process online? | Visit and access the Student Portal of the CSPC Website using the Student ID Number to access for enrollment.\nNote: The Student ID Number is given to the student upon application for admission. |
2. Select “Enrollment” and inputs Student ID Number and account password to display class schedule, tick subject and clicks ‘Enrol’ button. Screenshots class schedule or download for printing | What steps should be taken after accessing the Student Portal for enrollment? | Select “Enrollment” and input Student ID Number and account password to display class schedule, tick subject, and click ‘Enrol’ button. Screenshot class schedule or download for printing. |
3. Secure Certificate of Assessment from the Dean’s Office on his/her convenient time, before the opening of classes. | What should a student do after selecting subjects and enrolling online? | Secure Certificate of Assessment from the Dean’s Office on his/her convenient time, before the opening of classes. |
4. Secure Certificate of Enrollment from the Student Registration and Records Office on his/her convenient time, before the opening of classes. | What should a student do after securing the Certificate of Assessment? | Secure Certificate of Enrollment from the Student Registration and Records Office on his/her convenient time, before the opening of classes. |
Agency Action:\n2. The Dean’s Office staff shall check subjects of the applicant and if found correct, validates the enrolment. | What does the Dean’s Office staff do after a student selects their subjects? | The Dean’s Office staff shall check subjects of the applicant and if found correct, validates the enrollment. |
3. The Deans Office staff prints and issues Certificate of Assessment to the student. | What does the Dean’s Office staff do after validating the enrollment? | The Dean’s Office staff prints and issues Certificate of Assessment to the student. |
4. The Registrar’s Staff checks for validation of enrollment, prints, and issues Certificate of Enrollment to the student. | What does the Registrar’s Staff do after the Dean’s Office issues the Certificate of Assessment? | The Registrar’s Staff checks for validation of enrollment, prints, and issues Certificate of Enrollment to the student. |
Personal Responsible: Dean’s office Staff, Dean’s Office, Student, Registration and Records Office’s Staff | Who is responsible for processing and validating enrollment for freshmen students? | Dean’s Office Staff, Dean’s Office, Student, Registration and Records Office’s Staff. |
Fees to be paid: For succeeding request - PHP 30.00 | How much does it cost for succeeding requests during the enrollment process? | For succeeding request - PHP 30.00 |
APPLYING FOR ENROLMENT (TRANSFEREES) | What is the procedure for applying for enrollment as a transferee? | APPLYING FOR ENROLMENT (TRANSFEREES)\n1. Consult the College Dean for evaluation of possible subjects to be credited.\n2. Visit and access the Student Portal of the CSPC Website using the Student ID Number to access for enrollment.\nNote: The Student ID Number is given to the student upon application for admission.\n3.... |
Who may avail: Transferees | Who is eligible to apply for enrollment as a transferee? | Transferees |
Checklist of Requirements:\nRecent Passport Size Picture with Name Tag and white background (2 pieces)\nTranscript of Records/Certificate of Grades (Original and Photocopy)\nHonorable Dismissal/Certificate of Eligibility to Transfer (Original)\nTranscript of Records Valid for CSPC (to follow)\nPSA/NSO Birth Certificate... | What are the requirements for applying for enrollment as a transferee? | Checklist of Requirements:\n1. Recent Passport Size Picture with Name Tag and white background (2 pieces)\n2. Transcript of Records/Certificate of Grades (Original and Photocopy)\n3. Honorable Dismissal/Certificate of Eligibility to Transfer (Original)\n4. Transcript of Records Valid for CSPC (to follow)\n5. PSA/NSO Bi... |
1. Consult the College Dean for evaluation of possible subject to be credited. | What should a transferee student do first when applying for enrollment? | Consult the College Dean for evaluation of possible subjects to be credited. |
2. Visits and access the Student Portal of the CSPC Website using the Student ID Number to access for enrolment.\nNote: The Student ID Number is given to student upon application for admission. | How does a transferee student access the enrollment process online? | Visit and access the Student Portal of the CSPC Website using the Student ID Number to access for enrollment.\nNote: The Student ID Number is given to the student upon application for admission. |
3. Select “Enrollment” and inputs Student ID Number and account password to display class schedules, tick subjects and clicks ‘Enrol’ button. Screenshots class schedule or download for printing. | What steps should a transferee take after accessing the Student Portal for enrollment? | Select “Enrollment” and input Student ID Number and account password to display class schedules, tick subjects, and click ‘Enrol’ button. Screenshot class schedule or download for printing. |
4. Secure Certificate of Assesment from the Dean’s Office on his/her convenient time, before the opening of classes. | What should a transferee student do after selecting subjects and enrolling online? | Secure Certificate of Assessment from the Dean’s Office at his/her convenient time, before the opening of classes. |
5. Secure Certificate of Enrollment from the Student Registration and Records Office on his/her convenient time, before the opening of classes. | What should a transferee student do after securing the Certificate of Assessment? | Secure Certificate of Enrollment from the Student Registration and Records Office at his/her convenient time, before the opening of classes. |
Agency Action:\nThe College Dean conducts evaluation of subjects. | What is the role of the College Dean in the transferee enrollment process? | The College Dean conducts an evaluation of subjects. |
2. The Dean’s Office staff shall check subject of the applicant and if found correct, validates the enrolment. | What does the Dean’s Office staff do after a transferee selects their subjects? | The Dean’s Office staff shall check the subject of the applicant and if found correct, validates the enrollment. |
3. The Dean’s Office staff prints and issues Certificate of Assessment to the student. | What does the Dean’s Office staff do after validating the enrollment? | The Dean’s Office staff prints and issues Certificate of Assessment to the student. |
4. The Registrar’s Staff checks for validation of enrollment, prints and issues Certificate of Enrollment to the student. | What does the Registrar’s Staff do after the Dean’s Office issues the Certificate of Assessment? | The Registrar’s Staff checks for validation of enrollment, prints, and issues Certificate of Enrollment to the student. |
Personal Responsible: Dean’s Office Staff, Dean’s Office, Student, Registration and Records Office’s Staff | Who is responsible for processing and validating enrollment for transferees? | Dean’s Office Staff, Dean’s Office, Student, Registration and Records Office’s Staff. |
Fees to be paid: For succeeding requests - PHP 30. 00 | How much does it cost for succeeding requests during the enrollment process for transferees? | For succeeding requests - PHP 30. 00 |
APPLYING FOR ENROLMENT (CURRENT STUDENT/RETURNING STUDENTS) | What is the procedure for applying for enrollment as a current or returning student? | APPLYING FOR ENROLMENT (CURRENT STUDENT/RETURNING STUDENTS)\n1. Settle and clear all semestral requirements.\n2. Verify SIAS update. Check for completeness of grades, compliance with prerequisites, and retention policy.\nNote: Students who are on probationary status or who are covered by the retention policy are advise... |
Who may avail: Current Students/Returning Students | Who is eligible to apply for enrollment as a current or returning student? | Current Students/Returning Students |
Checklist of Requirements:\nClearance (1 Copy) | What are the requirements for applying for enrollment as a current or returning student? | Clearance (1 Copy) |
1. Settle and clear all semestral requirements. | What is the first step for a current or returning student when applying for enrollment? | Settle and clear all semestral requirements. |
2. Verify SIAS update. Checks for completeness of grades, compliance with pre-requisites, and retention policy.\nNote: Students who are on probationary status or who are covered by the retention policy are advised to see the Dean and Director of SRRO before enrolling online. | What should a student do after settling all semestral requirements? | Verify SIAS update. Check for completeness of grades, compliance with prerequisites, and retention policy.\nNote: Students who are on probationary status or who are covered by the retention policy are advised to see the Dean and Director of SRRO before enrolling online. |
3. Proceed to online enrollment. | What should a student do after verifying SIAS updates and grades? | Proceed to online enrollment. |
4. Select “Enrollment” and inputs Student ID Number and account password to display class schedules, if okay, tick subjects and clicks ‘Enrol’ button.\nScreenshots class schedule or download for printing. | How does a current or returning student enroll online? | Select “Enrollment” and input Student ID Number and account password to display class schedules. If okay, tick subjects and click the ‘Enroll’ button. Screenshot class schedule or download for printing. |
5. Secure Certificate of Assessment from the Dean’s Office, on his/her convenient time, before the start of classes. | What should a student do after enrolling online? | Secure Certificate of Assessment from the Dean’s Office, at his/her convenient time, before the start of classes. |
6. Secure Certificate of Enrollment from the Student Registration and Records Office, on his/her convenient time, before the start of classes. | What should a student do after securing the Certificate of Assessment? | Secure Certificate of Enrollment from the Student Registration and Records Office, at his/her convenient time, before the start of classes. |
Agency Action:\n5. The Dean’s Office staff prints and issues Certificate of Assessment to the student. | What does the Dean’s Office staff do after a student secures the Certificate of Assessment? | The Dean’s Office staff prints and issues Certificate of Assessment to the student. |
6. The SRRO Staff checks for validation of enrollment, prints and issues Certificate of Enrollment to the student. | What does the SRRO Staff do after the Dean’s Office issues the Certificate of Assessment? | The SRRO Staff checks for validation of enrollment, prints, and issues Certificate of Enrollment to the student. |
Personal Responsible: Student, Dean’s Office Staff, Dean’s Office, Registration and Records Office Staff. | Who is responsible for processing and validating enrollment for current and returning students? | Student, Dean’s Office Staff, Dean’s Office, Registration and Records Office Staff. |
Fees to be paid: For succeeding requests - PHP 30.00 | How much does it cost for succeeding requests during the enrollment process for current or returning students? | For succeeding requests - PHP 30.00 |
APPLYING FOR AUTHENTICATION OF SCHOLASTIC RECORDS | What is the procedure for applying for authentication of scholastic records? | APPLYING FOR AUTHENTICATION OF SCHOLASTIC RECORDS\n1. Secure Transaction Slip at the Student Registration and Records Office.\n2. Proceed to the cashier’s office for the payment.\n3. Present the OR and Transaction Slip together with the documents for authentication to the Students Registration and Records Office staff ... |
Who may avail: Graduates/Alumni, Current Students | Who is eligible to apply for authentication of scholastic records? | Graduates/Alumni, Current Students |
Checklist of Requirements:\nScholastic Record (1 original, 1 Photocopy)\nReceipt of payment (1 Original)\nTransaction slip (1 Original) | What are the requirements for applying for authentication of scholastic records? | Checklist of Requirements:\n1. Scholastic Record (1 original, 1 Photocopy)\n2. Receipt of payment (1 Original)\n3. Transaction slip (1 Original) |
1. Secure Transaction Slip at the Student Registration and Records Office. | What is the first step in applying for authentication of scholastic records? | Secure Transaction Slip at the Student Registration and Records Office. |
2. Proceed to the cashier’s office for the payment. | What should a client do after securing the Transaction Slip? | Proceed to the cashier’s office for the payment. |
3. Present the OR and Transaction Slip together with the documents for authentication to the Students Registration and Records Office staff at the Transaction Window. | What should a client do after making the payment? | Present the OR and Transaction Slip together with the documents for authentication to the Students Registration and Records Office staff at the Transaction Window. |
4. Claim requested documents | What is the final step in applying for authentication of scholastic records? | Claim requested documents. |
Agency Action:\nReceives and checks document and advises client to proceed to the Cashier’s Office. | What does the agency do when the client submits the documents? | Receives and checks document and advises client to proceed to the Cashier’s Office. |
2. Receives payment and issues official receipt. | What does the Cashier’s Office do after receiving the payment? | Receives payment and issues official receipt. |
3. Receives the documents and counter-checks photocopy against the original documents.\n3.1 The Director of SRRO authenticates the documents | What happens after the documents are submitted for authentication? | Receives the documents and counter-checks photocopy against the original documents.\nThe Director of SRRO authenticates the documents. |
4. Records in the releasing logbook and releases the documents. The client signs in the releasing logbook. | What is the process for releasing authenticated documents? | Records in the releasing logbook and releases the documents. The client signs in the releasing logbook. |
Personal Responsible: Student, Registration and Records Office’s Staff | Who is responsible for processing the authentication of scholastic records? | Student, Registration and Records Office’s Staff. |
Fees to be paid: PHP10/page | How much does it cost to authenticate scholastic records? | PHP10/page |
APPLYING FOR CERTIFICATION, AUTHENTICATION AND VERIFICATION (CAV)/ DFA-AUTHENTICATION | What is the procedure for applying for Certification, Authentication, and Verification (CAV)/ DFA-Authentication? | APPLYING FOR CERTIFICATION, AUTHENTICATION AND VERIFICATION (CAV)/ DFA-AUTHENTICATION\n1. Fill-out Transaction Slip at the Student Registration and Records Office Transaction Window.\n2. Submit the documentary requirements at the Student Registration and Records Office Transaction Window.\n3. Pay CAV fee and authentica... |
Who may avail: Alumni/ Current Students | Who is eligible to apply for Certification, Authentication, and Verification (CAV)/ DFA-Authentication? | Alumni/ Current Students |
Checklist of Requirements:\nTranscript of Records (1 Photocopy)\nDiploma (1 Photocopy)\nOfficial Receipt of Payment (1 Original)\nLong Size Brown Envelope (1 piece)\nSpecial Power of Attorney (for third-party requestor/claimant) (Original or Photocopy)\nID (of third-party claimant) (1 Photocopy) | What are the requirements for applying for Certification, Authentication, and Verification (CAV)/ DFA-Authentication? | Checklist of Requirements:\n1. Transcript of Records (1 Photocopy)\n2. Diploma (1 Photocopy)\n3. Official Receipt of Payment (1 Original)\n4. Long Size Brown Envelope (1 piece)\n5. Special Power of Attorney (for third-party requestor/claimant) (Original or Photocopy)\n6. ID (of third-party claimant) (1 Photocopy) |
1. Fill-out Transaction Slip at the Student Registration and Records Office Transaction Window. | What is the first step in applying for Certification, Authentication, and Verification (CAV)/ DFA-Authentication? | Fill-out Transaction Slip at the Student Registration and Records Office Transaction Window. |
2. Submit the documentary requirements at the Student Registration and Records Office Transaction Window. | What should a client do after filling out the Transaction Slip? | Submit the documentary requirements at the Student Registration and Records Office Transaction Window. |
3. Pay CAV fee and authenticate of OTR and Diploma at the Cashier’s Office. | What should a client do after submitting the documentary requirements? | Pay CAV fee and authenticate of OTR and Diploma at the Cashier’s Office. |
4. Present official receipt to the Student Registration and Records Office Staff. | What should a client do after paying the CAV fee and authentication fee? | Present official receipt to the Student Registration and Records Office Staff. |
5. Claims the document for hand carry to the DFA | What is the final step in the CAV/DFA-Authentication process? | Claims the document for hand carry to the DFA. |
Agency Action:\nReceives Transaction Slip | What does the agency do when the client submits the Transaction Slip? | Receives Transaction Slip. |
2. Receives and checks document and advises client to proceed to the Cashier’s Office. | What does the agency do after receiving the Transaction Slip and documents? | Receives and checks document and advises client to proceed to the Cashier’s Office. |
3. Receives payment and issues official receipt. | What does the Cashier’s Office do after receiving the payment? | Receives payment and issues official receipt. |
4. Receives the official receipt and advises client to come back after 3 days | What should a client do after presenting the official receipt? | Receives the official receipt and advises client to come back after 3 days. |
4.1 Processing of documents | What does the agency do during the 3-day processing period? | Processing of documents. |
5. Let the client sign at the releasing logbook upon release of document. | What is the final action taken by the agency before releasing the document to the client? | Let the client sign at the releasing logbook upon release of document. |
Personal Responsible: Client, Student Registration and Records Office’s Staff, Student Registration and Records Office | Who is responsible for processing the CAV/DFA-Authentication request? | Client, Student Registration and Records Office’s Staff, Student Registration and Records Office. |
Fees to be paid: CAV - PHP 40.00, Authentication - PHP 10/page, Certification - PHP 30.00 | What are the fees for Certification, Authentication, and Verification (CAV)/ DFA-Authentication? | CAV - PHP 40.00, Authentication - PHP 10/page, Certification - PHP 30.00 |
APPLYING FOR GRADUATION | What is the procedure for applying for graduation? | APPLYING FOR GRADUATION\n1. Secure application form from the Student Registration and Records Office\n2. Secure approval of the Program Chair\n3. Secure approval of the Dean\n4. Submit duly accomplished Application Form to Student Registration and Records Office for evaluation. |
Who may avail: Students | Who is eligible to apply for graduation? | Students |
Checklist of Requirements:\nResidency in the College (At least one year)\nMust have submitted duly accomplished Application Form (1 Copy)\nMust have complied with Zero Unit Policy\nMust have passed the Comprehensive Examination (Graduate School)\nMust have successfully defended his/her thesis and submitted bound copies... | What are the requirements for applying for graduation? | Checklist of Requirements:\n1. Residency in the College (At least one year)\n2. Must have submitted duly accomplished Application Form (1 Copy)\n3. Must have complied with Zero Unit Policy\n4. Must have passed the Comprehensive Examination (Graduate School)\n5. Must have successfully defended his/her thesis and submitt... |
1. Secure application form from the Student Registration and Records Office | What is the first step in applying for graduation? | Secure application form from the Student Registration and Records Office. |
2. Secure approval of the Program Chair | What should a student do after securing the application form? | Secure approval of the Program Chair. |
3. Secure approval of the Dean | What should a student do after getting the approval of the Program Chair? | Secure approval of the Dean. |
4. Submit duly accomplished Application Form to Student Registration and Records Office for evaluation | What is the final step in applying for graduation? | Submit duly accomplished Application Form to Student Registration and Records Office for evaluation. |
Agency Action:\nReleases the Application Form to the student | What does the agency do when a student requests an application form for graduation? | Releases the Application Form to the student. |
2. Approves Application Form of the Students | What does the Program Chair do after the student submits the application form? | Approves Application Form of the Students. |
3. Approves Application Form of the Student | What does the Dean do after the Program Chair approves the application form? | Approves Application Form of the Student. |
4. Receives the accomplished Application for Graduation, verifies student record, of no deficiencies noted, advises student to pay the required fees | What happens after the Student Registration and Records Office receives the accomplished application for graduation? | Receives the accomplished Application for Graduation, verifies student record, of no deficiencies noted, advises student to pay the required fees. |
Personal Responsible: Dean, Program Chair, Student Registration and Records Office Staff | Who are the personnel responsible for processing the graduation application? | Dean, Program Chair, Student Registration and Records Office Staff. |
Fees to be paid: NONE | Are there any fees to be paid for applying for graduation? | NONE |
APPLYING FOR ISSUANCE OF CREDENTIALS (OFFICIAL TRANSCRIPT OF RECORDS, CERTIFICATIONS, OTHERS) | Who may apply for the issuance of credentials? | Alumni, Board Examinees, Transferees |
Checklist of Requirements:\nTransaction Slip\nDuly approved clearance (1 Original)\nDocumentary stamps (2 pieces)\nPassport size picture with white background and nametag (OTR for board examination) (1 piece)\nOfficial receipt of payment\nAuthorization Letter (for third party requestor) (Original or Photocopy)\nID (of ... | What are the requirements for applying for the issuance of credentials? | Checklist of Requirements:\n1. Transaction Slip\n2. Duly approved clearance (1 Original)\n3. Documentary stamps (2 pieces)\n4. Passport size picture with white background and nametag (OTR for board examination) (1 piece)\n5. Official receipt of payment\n6. Authorization Letter (for third party requestor) (Original or P... |
Clients Steps:\nFill-out Transaction Slip at the Student Registration and Records office | What is the first step in applying for the issuance of credentials? | Fill-out Transaction Slip at the Student Registration and Records office. |
2. Secure clearance form from the Accounting and Billing Office.\nNote: For those graduates of 2017 up, secure copy of accomplished clearance from the Accounting and Billing Office. | After filling out the transaction slip, what should be done next? | Secure clearance form from the Accounting and Billing Office.\nNote: For those graduates of 2017 up, secure copy of accomplished clearance from the Accounting and Billing Office. |
3. Secure signatures of concerned offices officials indicated in the clearance form | What should be done after securing the clearance form? | Secure signatures of concerned offices officials indicated in the clearance form. |
4. Pay the required fees at the Cashier’s Office | What is the next step after securing signatures on the clearance form? | Pay the required fees at the Cashier’s Office. |
5. Present the duly accomplished clearance to the student Registration and Records Office staff. | What should be done after paying the required fees? | Present the duly accomplished clearance to the Student Registration and Records Office staff. |
6. Claim the credentials requested | What is the final step in applying for the issuance of credentials? | Claim the credentials requested. |
Agency Action:\nReceives duly accomplished form | What does the agency do when the student submits the duly accomplished form? | Receives duly accomplished form. |
2. Verifies student record, signs and releases clearance | What does the agency do after receiving the duly accomplished form? | Verifies student record, signs, and releases clearance. |
4. Checks documents, receives payment and issues receipt | What does the agency do after the student pays the required fees? | Checks documents, receives payment, and issues receipt. |
5. Receives and checks other attached documents.\n5.1 Advises the client to come back after 3 days.\n5.2 Processing of requested credentials | What happens after the agency checks the attached documents? | Receives and checks other attached documents.\n5.1 Advises the client to come back after 3 days.\n5.2 Processing of requested credentials. |
6. Issues requested credentials | What is the final action of the agency in the issuance of credentials? | Issues requested credentials. |
Personal Responsible: Respective Dean’s, SASO Director, Guidance Counselor, Alumni Treasurer, SRR Director, and Student Registration and Records Office’s Staff | Who are the personnel responsible for processing the issuance of credentials? | Respective Dean’s, SASO Director, Guidance Counselor, Alumni Treasurer, SRR Director, and Student Registration and Records Office’s Staff. |
Fees to be paid: Cert - PHP 30.00, OTR - PHP 50/page | What are the fees for applying for the issuance of credentials? | Cert - PHP 30.00, OTR - PHP 50/page |
AVAILING OF ANNUAL PHYSICAL EXAMINATION | Who may avail of the annual physical examination? | Students, Employees |
Checklist of Requirements: NONE | What are the requirements to avail of the annual physical examination? | NONE |
Clients Steps:\nSecure Health Assessment | What is the first step in availing of the annual physical examination? | Secure Health Assessment. |
Agency Action:\nProvides the individual health record form and instructs client does not have yet record on file otherwise, gets the record on file. | What does the agency do if the client does not have a record on file? | Provides the individual health record form and instructs client does not have yet record on file otherwise, gets the record on file. |
1.1 Checks the veracity of written entries on the form. Gets the vital signs, height and weight and visual acuity if needed and records. | What does the agency do after providing the health record form? | Checks the veracity of written entries on the form. Gets the vital signs, height and weight and visual acuity if needed and records. |
1.2 Performs physical examination, evaluates and gives remarks and recommendation. If needs/referral, provides referral slip. | What happens during the physical examination? | Performs physical examination, evaluates and gives remarks and recommendation. If needs/referral, provides referral slip. |
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