interviewbot / backend /services /admin_service.py
sajith-0701's picture
v5
15145f6
from bson import ObjectId
import json
import re
from datetime import datetime
from database import get_db
from models.collections import JOB_ROLES, ROLE_REQUIREMENTS, QUESTIONS, TOPICS, TOPIC_QUESTIONS, SESSIONS, USERS, RESULTS, RESUMES, SKILLS, ANSWERS, JOB_DESCRIPTIONS
from utils.helpers import utc_now, str_objectid, str_objectids
from utils.gemini import call_gemini
from utils.resume_text import extract_resume_text
# ─── Job Roles ───
async def create_role(title: str, description: str, department: str = None) -> dict:
db = get_db()
doc = {
"title": title,
"description": description,
"department": department,
"created_at": utc_now(),
}
result = await db[JOB_ROLES].insert_one(doc)
doc["_id"] = result.inserted_id
return str_objectid(doc)
async def update_role(role_id: str, data: dict) -> dict:
db = get_db()
update_data = {k: v for k, v in data.items() if v is not None}
if not update_data:
raise ValueError("No fields to update")
update_data["updated_at"] = utc_now()
await db[JOB_ROLES].update_one({"_id": ObjectId(role_id)}, {"$set": update_data})
doc = await db[JOB_ROLES].find_one({"_id": ObjectId(role_id)})
if not doc:
raise ValueError("Role not found")
return str_objectid(doc)
async def delete_role(role_id: str) -> bool:
db = get_db()
result = await db[JOB_ROLES].delete_one({"_id": ObjectId(role_id)})
return result.deleted_count > 0
async def list_roles() -> list:
db = get_db()
cursor = db[JOB_ROLES].find().sort("created_at", -1)
docs = await cursor.to_list(length=100)
return str_objectids(docs)
# ─── Questions ───
async def create_question(
role_id: str = None,
topic_id: str = None,
interview_type: str = "resume",
question: str = "",
difficulty: str = "medium",
category: str = None,
expected_answer: str = None,
) -> dict:
db = get_db()
interview_type = (interview_type or "resume").strip().lower()
if interview_type not in {"resume", "topic"}:
raise ValueError("interview_type must be either 'resume' or 'topic'")
if interview_type == "resume" and not role_id:
raise ValueError("role_id is required for resume interview questions")
if interview_type == "topic" and not topic_id:
raise ValueError("topic_id is required for topic interview questions")
collection = QUESTIONS if interview_type == "resume" else TOPIC_QUESTIONS
doc = {
"role_id": role_id,
"topic_id": topic_id,
"interview_type": interview_type,
"question": question,
"difficulty": difficulty,
"category": category,
"expected_answer": expected_answer,
"created_at": utc_now(),
}
result = await db[collection].insert_one(doc)
doc["_id"] = result.inserted_id
return str_objectid(doc)
async def update_question(question_id: str, data: dict) -> dict:
db = get_db()
update_data = {k: v for k, v in data.items() if v is not None}
if not update_data:
raise ValueError("No fields to update")
update_data["updated_at"] = utc_now()
# Try resume question collection first, then topic question collection.
result = await db[QUESTIONS].update_one({"_id": ObjectId(question_id)}, {"$set": update_data})
if result.matched_count == 0:
await db[TOPIC_QUESTIONS].update_one({"_id": ObjectId(question_id)}, {"$set": update_data})
doc = await db[QUESTIONS].find_one({"_id": ObjectId(question_id)})
if not doc:
doc = await db[TOPIC_QUESTIONS].find_one({"_id": ObjectId(question_id)})
if not doc:
raise ValueError("Question not found")
return str_objectid(doc)
async def delete_question(question_id: str) -> bool:
db = get_db()
result = await db[QUESTIONS].delete_one({"_id": ObjectId(question_id)})
if result.deleted_count > 0:
return True
result = await db[TOPIC_QUESTIONS].delete_one({"_id": ObjectId(question_id)})
return result.deleted_count > 0
async def list_questions(
role_id: str = None,
topic_id: str = None,
interview_type: str = None,
difficulty: str = None,
) -> list:
db = get_db()
interview_type = (interview_type or "").strip().lower()
difficulty = (difficulty or "").strip().lower()
docs = []
if interview_type in {"", "resume"}:
query = {"role_id": role_id} if role_id else {}
if difficulty:
query["difficulty"] = difficulty
cursor = db[QUESTIONS].find(query).sort("created_at", -1)
resume_docs = await cursor.to_list(length=200)
docs.extend(resume_docs)
if interview_type in {"", "topic"}:
query = {"topic_id": topic_id} if topic_id else {}
if difficulty:
query["difficulty"] = difficulty
cursor = db[TOPIC_QUESTIONS].find(query).sort("created_at", -1)
topic_docs = await cursor.to_list(length=200)
docs.extend(topic_docs)
docs.sort(key=lambda d: d.get("created_at", ""), reverse=True)
return str_objectids(docs)
async def get_question_by_id(question_id: str) -> dict:
db = get_db()
doc = await db[QUESTIONS].find_one({"_id": ObjectId(question_id)})
if not doc:
doc = await db[TOPIC_QUESTIONS].find_one({"_id": ObjectId(question_id)})
if not doc:
raise ValueError("Question not found")
return str_objectid(doc)
# ─── Topics ───
async def create_topic(name: str, description: str = None) -> dict:
db = get_db()
existing = await db[TOPICS].find_one({"name": {"$regex": f"^{re.escape(name)}$", "$options": "i"}})
if existing:
raise ValueError("Topic already exists")
doc = {
"name": name,
"description": description,
"is_published": False,
"timer_enabled": False,
"timer_seconds": None,
"created_at": utc_now(),
}
result = await db[TOPICS].insert_one(doc)
doc["_id"] = result.inserted_id
return str_objectid(doc)
async def list_topics(only_published: bool = False) -> list:
db = get_db()
query = {"is_published": True} if only_published else {}
cursor = db[TOPICS].find(query).sort("created_at", -1)
docs = await cursor.to_list(length=200)
return str_objectids(docs)
async def update_topic(topic_id: str, data: dict) -> dict:
db = get_db()
update_data = {k: v for k, v in data.items() if v is not None}
if not update_data:
raise ValueError("No fields to update")
update_data["updated_at"] = utc_now()
await db[TOPICS].update_one({"_id": ObjectId(topic_id)}, {"$set": update_data})
doc = await db[TOPICS].find_one({"_id": ObjectId(topic_id)})
if not doc:
raise ValueError("Topic not found")
return str_objectid(doc)
async def delete_topic(topic_id: str) -> bool:
db = get_db()
await db[TOPIC_QUESTIONS].delete_many({"topic_id": topic_id})
result = await db[TOPICS].delete_one({"_id": ObjectId(topic_id)})
return result.deleted_count > 0
async def set_topic_publish_status(
topic_id: str,
is_published: bool,
timer_enabled: bool | None = None,
timer_seconds: int | None = None,
) -> dict:
db = get_db()
update_data = {
"is_published": is_published,
"updated_at": utc_now(),
}
if timer_enabled is not None:
update_data["timer_enabled"] = bool(timer_enabled)
if timer_seconds is not None:
if timer_seconds <= 0:
raise ValueError("timer_seconds must be greater than 0")
update_data["timer_seconds"] = int(timer_seconds)
if timer_enabled is False:
update_data["timer_seconds"] = None
await db[TOPICS].update_one(
{"_id": ObjectId(topic_id)},
{"$set": update_data},
)
doc = await db[TOPICS].find_one({"_id": ObjectId(topic_id)})
if not doc:
raise ValueError("Topic not found")
return str_objectid(doc)
def _extract_json_object(text: str) -> str:
value = (text or "").strip()
if value.startswith("```"):
value = value.split("\n", 1)[1]
if value.endswith("```"):
value = value.rsplit("```", 1)[0]
value = value.strip()
if value.startswith("{") and value.endswith("}"):
return value
start = value.find("{")
end = value.rfind("}")
if start != -1 and end != -1 and end > start:
return value[start:end + 1]
return value
def _normalize_subject(subject: str, allowed_subjects: list[str]) -> str:
raw = (subject or "").strip().lower()
if not raw:
return ""
for allowed in allowed_subjects:
if raw == allowed.lower():
return allowed
for allowed in allowed_subjects:
a = allowed.lower()
if raw in a or a in raw:
return allowed
return ""
async def import_questions_from_pdf(
role_id: str | None,
topic_id: str | None,
interview_type: str,
subjects: list[str] | None,
filename: str,
file_content: bytes,
) -> dict:
db = get_db()
interview_type = (interview_type or "resume").strip().lower()
if interview_type not in {"resume", "topic"}:
raise ValueError("interview_type must be either 'resume' or 'topic'")
clean_subjects = []
for item in (subjects or []):
value = (item or "").strip()
if value and value.lower() not in [s.lower() for s in clean_subjects]:
clean_subjects.append(value)
if interview_type == "resume" and not role_id:
raise ValueError("role_id is required for resume question import")
if interview_type == "topic" and not topic_id:
raise ValueError("topic_id is required for topic question import")
if interview_type == "resume" and not clean_subjects:
raise ValueError("At least one subject is required")
text = extract_resume_text(filename, file_content)
if not text or len(text) < 20:
raise ValueError("Could not extract readable text from PDF")
topic_name = ""
if interview_type == "topic" and topic_id:
topic_doc = await db[TOPICS].find_one({"_id": ObjectId(topic_id)})
if not topic_doc:
raise ValueError("Topic not found")
topic_name = (topic_doc.get("name") or "").strip()
if interview_type == "topic":
prompt = f"""You are extracting topic-specific interview questions from a document.
Target topic: {topic_name or "General"}
Rules:
1. Extract only actual interview questions relevant to the target topic.
2. Ignore headings, instructions, answers, explanations, and duplicates.
3. Keep each question concise and interview-ready.
4. Assign a difficulty: easy, medium, or hard.
Return ONLY valid JSON in this format:
{{
"questions": [
{{"question": "...", "difficulty": "medium"}}
]
}}
Document text:
---
{text}
---"""
else:
prompt = f"""You are extracting interview questions from a document.
Allowed subjects (must choose one of these for each question): {', '.join(clean_subjects)}
Rules:
1. Extract only actual interview questions from the document.
2. Ignore headings, instructions, answers, explanations, and duplicates.
3. Assign each extracted question to ONE allowed subject from the list above.
4. Assign a difficulty: easy, medium, or hard.
5. Keep question text clean and concise.
Return ONLY valid JSON in this format:
{{
"questions": [
{{"question": "...", "subject": "...", "difficulty": "medium"}}
]
}}
Document text:
---
{text}
---"""
raw = await call_gemini(prompt)
parsed_text = _extract_json_object(raw)
try:
parsed = json.loads(parsed_text)
except json.JSONDecodeError as exc:
raise ValueError("Failed to parse extracted questions from AI response") from exc
items = parsed.get("questions", []) if isinstance(parsed, dict) else []
if not isinstance(items, list) or not items:
raise ValueError("No questions were extracted from this PDF")
allowed_difficulties = {"easy", "medium", "hard"}
docs = []
seen = set()
for item in items:
if not isinstance(item, dict):
continue
q_text = (item.get("question") or "").strip()
if len(q_text) < 8:
continue
q_text = re.sub(r"\s+", " ", q_text)
if interview_type == "topic":
subject = topic_name or "Topic"
else:
subject = _normalize_subject(item.get("subject", ""), clean_subjects)
if not subject:
continue
difficulty = (item.get("difficulty") or "medium").strip().lower()
if difficulty not in allowed_difficulties:
difficulty = "medium"
key = q_text.lower()
if key in seen:
continue
seen.add(key)
docs.append(
{
"role_id": role_id,
"topic_id": topic_id,
"interview_type": interview_type,
"question": q_text,
"difficulty": difficulty,
"category": subject,
"source": "pdf_upload",
"created_at": utc_now(),
}
)
if not docs:
if interview_type == "topic":
raise ValueError("No valid topic questions found in this PDF")
raise ValueError("No valid questions found after subject filtering")
collection = QUESTIONS if interview_type == "resume" else TOPIC_QUESTIONS
result = await db[collection].insert_many(docs)
return {
"inserted_count": len(result.inserted_ids),
"subjects": clean_subjects,
"interview_type": interview_type,
"topic_id": topic_id,
}
# ─── Role Requirements ───
async def create_requirement(role_id: str, skill: str, level: str = "intermediate") -> dict:
db = get_db()
doc = {
"role_id": role_id,
"skill": skill,
"level": level,
"created_at": utc_now(),
}
result = await db[ROLE_REQUIREMENTS].insert_one(doc)
doc["_id"] = result.inserted_id
return str_objectid(doc)
async def list_requirements(role_id: str) -> list:
db = get_db()
cursor = db[ROLE_REQUIREMENTS].find({"role_id": role_id})
docs = await cursor.to_list(length=100)
return str_objectids(docs)
async def delete_requirement(req_id: str) -> bool:
db = get_db()
result = await db[ROLE_REQUIREMENTS].delete_one({"_id": ObjectId(req_id)})
return result.deleted_count > 0
async def list_quit_interviews(limit: int = 100) -> list:
"""List interviews quit by users with full admin-facing details."""
db = get_db()
cursor = db[SESSIONS].find(
{"status": {"$in": ["quit", "quit_with_report"]}}
).sort("quit_at", -1).limit(limit)
sessions = await cursor.to_list(length=limit)
output = []
for session in sessions:
user_id = session.get("user_id")
user_doc = None
if user_id:
try:
user_doc = await db[USERS].find_one({"_id": ObjectId(user_id)})
except Exception:
user_doc = await db[USERS].find_one({"id": user_id})
result_doc = await db[RESULTS].find_one({"session_id": session.get("session_id")})
quit_at = session.get("quit_at")
quit_dt = None
if isinstance(quit_at, str):
try:
quit_dt = datetime.fromisoformat(quit_at.replace("Z", "+00:00"))
except Exception:
quit_dt = None
output.append(
{
"session_id": session.get("session_id"),
"user_id": user_id,
"user_name": (user_doc or {}).get("name", "Unknown"),
"user_email": (user_doc or {}).get("email", "Unknown"),
"role_title": session.get("role_title", "Unknown"),
"status": session.get("status"),
"quit_reason": session.get("quit_reason", "user_requested"),
"answered_count": session.get("answered_count", 0),
"max_questions": session.get("max_questions", 0),
"quit_at": quit_at,
"quit_day": quit_dt.strftime("%A") if quit_dt else None,
"quit_date": quit_dt.strftime("%Y-%m-%d") if quit_dt else None,
"quit_time": quit_dt.strftime("%H:%M:%S %Z") if quit_dt else None,
"report_generated": bool(result_doc),
"overall_score": (result_doc or {}).get("overall_score"),
"total_questions_evaluated": (result_doc or {}).get("total_questions", 0),
"strengths": (result_doc or {}).get("strengths", []),
"weaknesses": (result_doc or {}).get("weaknesses", []),
"recommendations": (result_doc or {}).get("recommendations", []),
}
)
return output
async def list_admin_reports(limit: int = 100) -> list:
"""List all interview results for admin overview."""
db = get_db()
cursor = db[RESULTS].find().sort("completed_at", -1).limit(limit)
reports = await cursor.to_list(length=limit)
output = []
for report in reports:
user_id = report.get("user_id")
user_doc = None
if user_id:
try:
user_doc = await db[USERS].find_one({"_id": ObjectId(user_id)})
except Exception:
user_doc = await db[USERS].find_one({"id": user_id})
output.append(
{
"session_id": report.get("session_id"),
"user_id": user_id,
"user_name": (user_doc or {}).get("name", "Unknown"),
"user_email": (user_doc or {}).get("email", "Unknown"),
"role_title": report.get("role_title", "Unknown"),
"overall_score": report.get("overall_score", 0),
"total_questions": report.get("total_questions", 0),
"completed_at": report.get("completed_at", ""),
"session_status": report.get("session_status", "completed"),
"is_quit": bool(report.get("is_quit", False)),
"generation_stats": {
"gemini_calls": int((report.get("generation_stats") or {}).get("gemini_calls", 0) or 0),
"gemini_questions": int((report.get("generation_stats") or {}).get("gemini_questions", 0) or 0),
"bank_questions": int((report.get("generation_stats") or {}).get("bank_questions", 0) or 0),
"bank_shortfall": int((report.get("generation_stats") or {}).get("bank_shortfall", 0) or 0),
"generation_batches": int((report.get("generation_stats") or {}).get("generation_batches", 0) or 0),
},
}
)
return output
async def get_admin_report_detail(session_id: str) -> dict:
"""Get full interview result detail for admin view."""
db = get_db()
report = await db[RESULTS].find_one({"session_id": session_id})
if not report:
raise ValueError("Report not found")
user_id = report.get("user_id")
user_doc = None
if user_id:
try:
user_doc = await db[USERS].find_one({"_id": ObjectId(user_id)})
except Exception:
user_doc = await db[USERS].find_one({"id": user_id})
payload = str_objectid(report)
payload["user_name"] = (user_doc or {}).get("name", "Unknown")
payload["user_email"] = (user_doc or {}).get("email", "Unknown")
return payload
async def list_admin_users(limit: int = 500) -> list:
"""List users for admin management with lightweight activity stats."""
db = get_db()
user_cursor = db[USERS].find({"role": "student"}, {"password": 0}).sort("created_at", -1).limit(limit)
users = await user_cursor.to_list(length=limit)
interview_counts = await db[SESSIONS].aggregate([
{"$group": {"_id": "$user_id", "count": {"$sum": 1}}},
]).to_list(length=2000)
report_counts = await db[RESULTS].aggregate([
{"$group": {"_id": "$user_id", "count": {"$sum": 1}}},
]).to_list(length=2000)
interview_map = {str(item.get("_id")): item.get("count", 0) for item in interview_counts}
report_map = {str(item.get("_id")): item.get("count", 0) for item in report_counts}
output = []
for user in users:
normalized = str_objectid(user)
user_id = normalized.get("id", "")
output.append(
{
"id": user_id,
"name": normalized.get("name", ""),
"email": normalized.get("email", ""),
"role": normalized.get("role", "student"),
"reg_no": normalized.get("reg_no") or None,
"created_at": normalized.get("created_at", ""),
"interview_count": interview_map.get(user_id, 0),
"report_count": report_map.get(user_id, 0),
}
)
return output
async def delete_admin_user(target_user_id: str, current_admin_user_id: str) -> bool:
"""Delete a user and associated data. Admin users cannot be deleted from this endpoint."""
db = get_db()
if target_user_id == current_admin_user_id:
raise ValueError("You cannot delete your own account")
user_doc = await db[USERS].find_one({"_id": ObjectId(target_user_id)})
if not user_doc:
raise ValueError("User not found")
if user_doc.get("role") == "admin":
raise ValueError("Admin users cannot be deleted from this page")
await db[RESUMES].delete_many({"user_id": target_user_id})
await db[SKILLS].delete_many({"user_id": target_user_id})
await db[JOB_DESCRIPTIONS].delete_many({"user_id": target_user_id})
await db[SESSIONS].delete_many({"user_id": target_user_id})
await db[ANSWERS].delete_many({"user_id": target_user_id})
await db[RESULTS].delete_many({"user_id": target_user_id})
result = await db[USERS].delete_one({"_id": ObjectId(target_user_id)})
return result.deleted_count > 0